Creating the Extraordinary Student Experience : Office of Student Life

What Is A Group Trip?

Are you interested in hosting a group trip? 

After successfully piloting an option to offer a few winter 2014 trips to groups instead of individuals, Buck-I-SERV will continue to offer some Group Trip options.  If you are interested in a trip for your group of at least 10 participants (1 advisor, 2 student leaders, and 7 other students), then this option might be for you.

Group Buck-I-SERV Alternative Break Trips are organized and planned by the Buck-I-SERV student cohort and consist of ten or more people, including trip advisor(s) and leaders. Each substance-free trip must include one trip advisor and two trip leaders within each group of ten. Group Buck-I-SERV Alternative Break Trips resemble traditional Buck-I-SERV trips in most ways except that the applicants are applying to travel, learn and serve as a group rather than individual participants.

Funding:

  • Each trip cost is determined by the actual cost of the housing, transportation, service and other miscellaneous costs. Participant fees are a reflection of a portion of the overall trip cost [and must be paid by each individual student or by the group]. Additionally, students are asked to bring money for their own food and personal needs, unless otherwise noted on the specific trip description.

  • In addition to the individual participant fees, group applicants are expected to contribute a portion of the remaining cost, about 25% of the total trip cost.  The amount of this payment varies and is listed on the trip description located on the Buck-I-SERV website and the group trip application.

  • Because some Buck-I-SERV funding comes from the Student Activity Fee, group trip applicants cannot use Programming Funds or other sources generated by the Student Activity Fee to pay for the group or participant fee portion of the trip cost.  In addition, because Buck-I-SERV trips are substance free, any fundraising for the trip costs must not come from the sale of alcohol or other substances.

Please use our online payment options for credit cards and BuckID.  All individual payments should be made online through the individual's MyTrips link on the Buck-I-SERV website.

Additional group payment details will be available on the trip award notifications.  In addition to arranging online credit card and BuckID payments, checks can be used for group payments only and can be made out to The Ohio State University.  Payments from other University departments can also be made through journal entry/internal transfer. Please contact Buck-I-SERV for chartfield information.

Application Process: Applications for the 2017-2018 academic year will become available in August, 2017. Please contact us by email buck-i-serv@osu.edu to inquire about the application process. 

Student groups interested in being considered for a Group Buck-I-SERV trip must do the following:

  1. Identify two student leaders who will complete the application process and fulfill the responsibilities set forth by Buck-I-SERV including but not limited to attend the Trip Leader trainings, conduct pre-departure group meetings, maintain a full trip roster, and meet all additional trip-specific requirements. 
  2. Identify and secure trip Advisor(s) - faculty, staff or graduate student; 1 advisor per 10 participant trip.
  3. Complete an on-line application form including: rationale, educational purpose, a roster of all participants, and a waiting list in case a participant drops before the trip departs.   Note: If the group is applying for a van transportation trip, each Group must have a minimum of 2 drivers (21+ with a valid driver license) on roster for approval for each group of ten.
  4. Ensure that each individual participant in the group submits an online application selecting  the appropriate Group Buck-I-SERV Trip as a trip preference.

Note: If a group application is denied, individual students within the group will still have time to apply for traditional Buck-I-SERV trips if they choose. Those who apply online by the established applicant deadline will be considered for all other trips for which they have indicated preference on the online application among the traditional applicant pool.  Because the due dates for group trips, international trips, and trip leaders overlap, denied group applicants are not eligible for other trip leadership positions and international trip participation.

If the group application is approved, Group participants, leaders and advisors will participate in all pre-departure education, training and events and a reorientation initiative. Each participant on the Group roster must also complete the individual Buck-I-SERV online application. It is the group leader’ s responsibility to maintain a full trip roster; if your trip fails to maintain a full roster at any time, all participants will forfeit their placement.